News & Events

Back to articles


Switching payroll providers: tips for a seamless switch

18th May 2023

When it comes to payroll, businesses need to ensure that their employees are paid accurately and on time. This can be a time-consuming and complicated process that requires specialist knowledge and software. That’s why many businesses outsource their payroll to third-party providers. However, as businesses grow and evolve, their payroll needs may change, and they may need to switch to a new provider. Rowleys Payroll Manager Rebecca Gotch shares how easy it is to switch payroll providers and how your new provider can make the process seamless and hassle-free.

How easy is it to switch payroll providers?

Switching payroll providers may seem daunting, but it’s a straightforward process if you choose the right provider. A good provider will take care of most of the heavy lifting, and you’ll only need to provide some basic information.

Here are the steps involved in switching payroll providers:

  1. Research and choose a new provider: The first step is to research and choose a new provider that meets your business’s needs. Look for a provider with the features you need, excellent customer service, and a proven track record. Check that you’ll have a dedicated person who can answer any payroll queries you may have now and in the future.
  2. Provide basic information: Once you’ve chosen a new provider, you’ll need to provide some basic information, including company information, employee data and previous payslips. Your new provider will typically handle the rest, including setting up your account and transferring your employee data.
  3. Set up your account: Your new provider will set up your payroll account, which includes configuring your payroll settings and entering your employee data.
  4. Test and verify: Once your new account is set up, your provider will test the system to ensure that everything is working correctly. They’ll also verify that your employee data is accurate and up to date.
  5. Go live: Once the testing is complete, your new provider will go live, and you can start processing your payroll on the new system.

How your provider will make the switch seamless

Switching payroll providers can be seamless if you choose the right provider. Here are some ways that your new provider can make the process easy:

Our CIPP-qualified payroll experts manage all aspects of payroll. We work with hundreds of clients of different sizes To find out more about our payroll services, please contact Rebecca Gotch, either by email:  or call: 0116 282 7000.

Registered to carry on audit work in the UK; regulated for a range of investment business activities; and licensed to carry out the reserved legal activity of non-contentious probate in England and Wales by the Institute of Chartered Accountants in England and Wales.  Associate Directors of the firm are not Directors of The Rowleys Partnership Limited (registered no. 06125028) and are not subject to the obligations and responsibilities of Directors within Part 10 of the Companies Act 2006.  Any reference to an individual with the job title “Partner” refers to someone who is a Director of The Rowleys Partnership Limited and also a registered member of Rowleys Group LLP (registered no. OC306056)  A list of Directors and Members are available at Companies House. Details of our audit registration can be viewed at and details of our probate registration can be viewed at, both under reference number C001486455. View our Legal and Privacy PolicyView our Terms of Business